Product Dyflexis Workforce Management
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Dyflexis Workforce Management

By Dyflexis
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AI Powered

Availability registration - Planning/Scheduling - Timeregistration or Costlocation registration - Payroll preparation and export

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Ruud SchaapsmeerdersSenior sales executive
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Li Hawkins

Project management & innovation

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Overview

Launch year

2010

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Compatible integrations

4

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Description

Dyflexis workforce management is designed to streamline scheduling, time registration, and employee planning efficiently. One unique selling point is its advanced forecasting and scheduling algorithms that optimize staffing levels based on demand, ensuring operational efficiency and cost-effectiveness. Ideal for a wide range of businesses, Dyflexis caters particularly well to industries such as hospitality, retail, healthcare, and services. It benefits independent hotels, chains, small groups, and travel management companies seeking to enhance workforce productivity and operational transparency.


Implementing Dyflexis typically requires integrations with existing systems such as HR software and payroll solutions to maximize functionality and data accuracy. These integrations ensure seamless data flow and comprehensive workforce management capabilities, enabling businesses to achieve optimal staffing and resource allocation strategies effectively.

Details

Infrastructure detailsCloud
Support languagesEN
CategoryHospitality operations
SubcategoryWorkforce management solutions
Integrations

Integrating external products or software with Dyflexis enhances workforce management by enabling seamless data exchange and process automation. Dyflexis offers robust integration capabilities through its APIs and established partnerships.


Integration Requirements:

  • API Access:

System-to-System API: Dyflexis provides a REST-like API architecture, allowing external systems to interact with Dyflexis resources via URL endpoints. 

DEVELOPER.DYFLEXIS.COM


  • POS API:

For Point of Sale systems, Dyflexis offers an HTTPS API to push turnover reports, facilitating valuable data processing and reporting. 

DEVELOPER.DYFLEXIS.COM


Authentication:

Integrations require secure authentication, typically through token-based methods. Ensure that your system can handle such authentication protocols to maintain data security.


Data Compatibility:

Ensure that the data formats between Dyflexis and the integrating system are compatible. This may involve data mapping and transformation to align with Dyflexis's data structures.


Compliance with Dyflexis Standards:

Adhere to Dyflexis's integration guidelines and best practices to ensure a smooth and efficient integration process.


Available Integrations:

Dyflexis has established integrations with various systems to streamline workforce management processes:


HR and Payroll Systems: Integrations with platforms like AFAS, Nmbrs, and Exact Online facilitate seamless data exchange for payroll processing and employee management. 

DYFLEXIS.COM


Business Intelligence Tools:

Dyflexis offers BI integrations to enhance reporting capabilities, allowing for informed decision-making based on comprehensive workforce data. 

DYFLEXIS.COM


Point of Sale (POS) Systems:

By linking POS systems with Dyflexis, businesses can compare sales data against personnel costs, optimizing staffing efficiency. 

DYFLEXIS.COM


Access Control Systems:

Integrations with access control solutions like EasySecure provide a unified system for staff scheduling, time registration, and access management. 

DYFLEXIS.COM


Steps to Integrate:


- Identify Integration Needs:

Determine the specific functionalities and data exchanges required between Dyflexis and your system.

- Review API Documentation:

Consult Dyflexis's API documentation to understand the technical requirements and capabilities. 

DEVELOPER.DYFLEXIS.COM


- Develop Integration Logic:

Implement the necessary code to facilitate data exchange, ensuring adherence to Dyflexis's API protocols and data formats.


- Testing:

Conduct thorough testing to ensure data integrity, security, and performance of the integrated systems.


- Deployment and Monitoring:

Deploy the integration and continuously monitor for any issues, making adjustments as necessary to maintain seamless operation.


For detailed guidance and support, consider reaching out to Dyflexis's technical team or consulting their comprehensive integration resources.

IndustryHospitality
This solution is suitable for:Enterprise hotel chains, Medium and small hotel groups, Independent hotels, Resort properties, Airport hotels, Serviced apartments and extended-stay properties, Hostels and budget accommodations, Hospitality management companies, Asset management companies, Conference centers and event spaces, Restaurants, cafes and retail

Screenshots, videos and other resources

Product features

Human Resources Management

Compensation Tracking
Manage And Measure Workforce Attendance
Manage HR processes
Provides accurate picture of organization labour costs

Workforce planning and scheduling

Employee scheduling and management
Shift creation and auto-scheduling
Shift rollout cycles and templates
Budgets and forecasting
Labour demand forecasting (AI-based)
Real-time warnings and alerts
Competency-based scheduling

Employee availability and self-service

Availability and unavailability management
Leave and absence management
Shift swapping and open shift management
Multi-location support
Employee mobile app access

Time and attendance tracking

Time clock system (Rex-O-Matic)
Real-time attendance monitoring
Automated time rounding rules
Overtime and break time calculation
Mobile time registration (app-based)

Payroll management and compliance

Payroll integration and processing
HR and payroll management
Compensation and allowance calculation
Payroll lock and period processing
Automated payroll adjustments

Data-driven insights and business intelligence

BI and data warehouse integration
Custom reporting and dashboards
Performance and productivity analysis
Automated cost forecasting
Role-based access and permissions

AI and automation

AI-powered auto-scheduling
Predictive scheduling (historical trend analysis)
Automated shift adjustments
Data-driven scheduling (using external data)

Integrations and ecosystem

Open API and third-party integrations
Payroll and accounting software integrations
POS and PMS system compatibility
Warehouse and supply chain integration

Mobile and employee engagement

Mobile app for employees and admins
Push notifications and alerts
Employee self-service dashboard
Communication and internal messaging

Support Level

E-Training / Online Training
Dedicated Account manager and Implementation Manager
Dedicated customer success manager
Dedicated onboarding specialist
Webinars and courses
In-product help and walk throughs

Integrations

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Technical specifications

Specifications

For detailed guidance and support, consider reaching out to Dyflexis's technical team or consulting their comprehensive integration resources.

Configurations

Dyflexis offers a structured six-phase implementation process to ensure a seamless transition for customers, guided by Business Consultants. The goal is to optimize system setup, data integration, and user adoption, allowing businesses to maximize the software’s benefits.

1. Start/Kick-off

  • Introduces the Business Consultant and project team.
  • Defines goals, expectations, and timeline.
  • Aligns communication and responsibilities.

2. Intake

  • Collects key data such as employee details, work schedules, time tracking settings, payroll information, and absence management.
  • Ensures system configuration readiness.

3. Production

  • Sets up and configures the Dyflexis system.
  • Integrates necessary interfaces and export files.

4. Launch

  • System testing and troubleshooting.
  • Validates data accuracy and functionality.

5. Optimization

  • Fine-tunes settings based on initial user feedback.
  • Adjusts configurations for efficiency and accuracy.

6. Go Live

  • System handover to administrators and employees.
  • Conducts training sessions to ensure smooth adoption.
  • Administrators manage payroll processing and ongoing system usage.
  • Continuous support and guidance available post-implementation.

By following this phased approach, Dyflexis ensures a structured, user-friendly onboarding experience, minimizing disruptions and enabling businesses to efficiently manage workforce operations. 

Scalability

Dyflexis workforce management offers robust scalability to accommodate businesses of varying sizes and industries. Whether you operate a single location or manage multiple branches across different sectors like hospitality, retail, or healthcare, our solution scales seamlessly to meet your growing needs. With flexible features and advanced cloud-based technology, Dyflexis supports increased workforce demands, enhances scheduling efficiency, and adapts to evolving business requirements without compromising performance. This scalability ensures that your organization can maintain optimal workforce management practices and operational efficiency as it expands and evolves.

Fee structure

Monthly Flat Fee
Starting from:
Pricing:

Dyflexis offers various subscription plans tailored to different business needs, each with its own pricing structure. While the primary cost is the monthly subscription fee, there is an additional one-time fee associated with initial setup, implementation, or training services.

These fees can vary based on the complexity and specific requirements of your organization.


For precise and personalized pricing details, including any potential one-time fees, it's recommended to contact Dyflexis directly.


By reaching out to Dyflexis, you can receive a comprehensive quote tailored to your organization's specific needs, ensuring clarity on any one-time fees and ongoing subscription costs.

Buyers

FAQs

What is the vision of Dyflexis?

Time is precious. This fact is central to Dyflexis. Based on a strong vision, Dyflexis is designed to give users back their valuable time by providing them with clear information in the field of personnel planning and time registration. We believe that using software should always be a pleasure. If companies have big plans, our aim is to create the time needed to realise these plans. Thanks to the time employers save with Dyflexis, they can once again focus on matters such as coaching and guiding employees and developing a successful growth strategy.

Can the various entities be separated from each other in Dyflexis, taking into account roles and rights?

Absolutely! We will replicate your location, department, and job structure 1-to-1. Permissions can be set for each location, department, and/or job, allowing managers to be held accountable for their own domain in a decentralized manner. This also ensures that data remains separate.

How scalable is the solution?

Dyflexis is known for its scalability. Dyflexis offers growth opportunities in terms of company size, but also in terms of the features that become important as an organization grows. These include the necessary integration options (see marketplace for possibilities). Dyflexis is there for growing companies that are not only looking for a system for today and tomorrow, but are also looking for a partner in the field of personnel planning, time registration, and overall workforce management for as far as you dare to think ahead.

Why is Dyflexis a good solution for the hospitality industry?

Dyflexis is an excellent solution for the hospitality industry for several reasons: Flexibility in staff planning: The hospitality industry often has to deal with changing work schedules, peak and off-peak hours, and varying staffing requirements per day or shift. Dyflexis makes it easy to flexibly schedule staff based on availability, competencies, and the specific requirements of a shift, ensuring efficient staffing. Efficient time tracking: Dyflexis offers accurate time tracking, allowing employees to easily log their hours worked, which is essential for payroll and budget management. This prevents errors and saves time in administration. Cost control: Dyflexis makes it possible to track costs per department or shift. This helps hoteliers and other hospitality businesses gain insight into personnel costs and better manage budgets, contributing to better financial decisions. Compliance and regulations: In the hospitality sector, it is important to comply with labor laws and collective bargaining agreements. Dyflexis offers automated reports that help ensure compliance, such as tracking working hours, breaks, and overtime in accordance with applicable rules. Improved employee satisfaction: An automated scheduling system makes it easier for employees to view their working hours and submit requests for days off or changes, which increases job satisfaction and can reduce staff turnover. Real-time data: The system provides real-time insight into the number of hours worked and the progress of the schedule, which helps to quickly adjust staffing levels based on current circumstances, such as unexpected busy periods or staff absences. In short, Dyflexis helps companies in the hospitality industry optimize their workforce management, control costs, and meet the complex demands of the sector.